Register a birth

You must register a birth within 42 days (6 weeks) of a baby being born. This must be in person at a register office.

If the baby was born in the Caerphilly county borough, you should register the birth with us at Penallta House register office.

If you can’t come to us you may attend another register office in England or Wales and they will send the details to us. Likewise, if your baby is born outside the Caerphilly county borough, you can attend our office and we will send the details to the district where the baby was born.

Making an appointment

You must make an appointment to register a birth during opening hours. Please contact us to book an appointment.

Who can register the birth?

If the parents were married to or in a civil partnership with each other at the time of the birth, then the mother, the father or the second female parent can register the birth.

However, if the parents were not married or in a civil partnership with each other at the time of the birth, the father or second female parent's details can only be entered into the register if:

  • both parents attend the registration together, or
  • the father or second female parent is unable to attend with the mother and so the father or second female parent makes a statutory declaration, confirming their parentage. The mother will need to produce this declaration to the registrar, or
  • the mother is unable to attend with the father or second female parent so makes a statutory declaration, confirming the name of the father or second female parent, which the father or second female parent should produce to the registrar, or
  • either parent can produce a relevant court order

The Human Fertilisation and Embryology Act 2008 provides definitions of ‘parenthood’ regarding who is the father or second female parent (i.e. the mother's female partner) of a child born to a woman as a result of the placing in her of an embryo or of sperm and eggs or her artificial insemination.

To make a statutory declaration of parentage you must complete an application form that has to be witnessed by a Justice of the Peace, Magistrate, Commissioner for Oaths, Practising Solicitor or Notary Public. You can request an application form online or you can contact us and we will send one to you.

Documents that you will need to bring with you

To help us to make sure we accurately record births you should bring some of the following documents with you to the appointment to confirm the details of the parents:

  • Council tax bill
  • Driving licence
  • Passport
  • All marriage/civil partnership certificates of the parents including previous marriages or civil partnerships
  • Birth certificate
  • Any change of name documents or deeds
  • Any other documents that can support the information to be contained in the register

Please provide documents wherever possible so that we can make sure our records are accurate.

What will I be issued with?

If your baby was born within the County Borough of Caerphilly, we will issue you with birth certificates for the appropriate fee. You may purchase a short birth certificate showing the baby's forenames and surname, sex, date of birth and district and sub-district of birth OR

A full birth certificate, which is a complete copy of the register entry and shows the parents’ names. The full certificate is required when applying for a passport for anyone born after 1983. For costs, visit our charges and fees for certificates section.

If your baby was born in another district and we are sending details on to that district, we will not be able to issue any documents to you. They will be issued by the registrars in the district in which the child was born and sent to you by post. 

Certificates are Crown Copyright and should not be photocopied for official purposes.

Re-registering a birth

There are various circumstances when a birth may need to be re-registered:

  • Re-registering a birth following a marriage or civil partnership
  • Re-registering a birth without a marriage or civil partnership
  • Re-registering a birth in other circumstances via a Declaration of Parentage

Visit the re-register a birth section for details.

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