Pre-planning application guidance

This section covers:

  • Why use the pre-planning application service?
  • How to apply for pre-planning application service?
  • How long will it take?
  • Statutory pre-planning application advice service
  • Additional services
  • Additional services for conservation
  • Other services we offer

The pre-planning application advice service is offered to both developers and individual applicants, including householders.

Why use the pre-planning application service?

There are considerable benefits in seeking pre-planning application advice because:

  • early discussion can assist in achieving the best outcome for your application and the surrounding area
  • to provide you at an early stage with information about planning considerations, risks and issues around your proposal and how you may overcome them
  • to provide you with information on any financial contributions or community benefits that may be applicable
  • it may speed up processing of any subsequent planning application.

This service is chargeable, and the fees are set by Welsh Government.

Please note

There are some general points which you should take into account before you contact us:

  • try to contact us at the earliest reasonable opportunity in your project
  • undertake some initial research and check out our pages on things to know before you apply 
  • sound out the views of those who may be affected by your proposals
  • check any Welsh Water sewers that may in in the vicinity
  • on complex issues be prepared to seek private professional help – our service is not intended to be an alternative to employing professional consultants

How to apply for pre-planning application advice?

As of 16 March 2016 the process is statutory and we offer two levels of service:

  • statutory pre-planning application advice service (required by Welsh Government)
  • additional service provided by us

How long will it take?

We will try to respond within 21 working days for a valid statutory pre-planning application.

For the additional service we will respond within 42 working days.

If your proposal is more complex, we will let you know if it will take us longer to respond.

Statutory pre-planning application advice service

You will need to complete a pre-planning application advice form along with a site location plan, any additional supporting information and the relevant fee.

PLEASE NOTE: The more information that can be provided, the more accurate and helpful our response can be.

This will enable us to provide a written response to all valid enquiries and should, as a minimum provide the following:

  • relevant planning history of the site
  • relevant development plan policies against which the development proposal will be assessed
  • relevant supplementary planning guidance
  • any other material planning considerations
  • an initial assessment of the proposed development, based on the information above

As well as whether any Section 106 or Community Infrastructure Levy contributions are likely to be sought along with an indication of the scope and amount of those contributions and details of any documents and particulars or evidence that would be required for a subsequent application to be a valid application.

Additional services 

You will need to complete a pre-planning application advice form, ensuring that you complete the Additional Service request.

This service includes:

  • the consultation of any statutory or any other consultees
  • any meetings
  • a visit to the site by the case officer
  • advice about the information needed to make an application valid on submission.

The cost of this service will have the additional charge below added onto the relevant fee.

Service

Fee

Consult statutory and non-statutory consultees within Caerphilly County Borough Council

30% of the statutory fee for the development type proposed 

Meetings with officers on site or at an office 

30% of the statutory fee for the development type proposed for each meeting 

Site visit by  the case officer

30% of the statutory fee for the development type proposed (this will not be charged separately if a meeting is held on site with the case officer)

Advice on the information needed to make an application valid on submission

 30% of the statutory fee for the development type proposed 

NB – VAT will be charged on this element of the fee.  The additional services will only be provided in addition to the statutory service ie. It will not be possible to have the additional services alone.

Additional Services for Conservation

If you wish to have some advice for listed building then you will need to complete a pre-planning application advice form – Conservation services ensuring that you complete the Additional Service request.

Listed building consent 

Service

Fee

Householder

£120 (inclusive of VAT)

Floorspace < 999m2 

£250 (inclusive of VAT)

Floorspace 1000m2 – 1999m2

£600 (inclusive of VAT)

Floorspace > 1999m2 

£1000 (inclusive of VAT)

A meeting with an officer on site or at the office would incur an additional charge equivalent to 30% of the standard charge.

Confidentiality of information

Information related to pre-application discussions may be subject to requests under the Freedom of Information Act 2000 and the Environmental Information Regulations 2004.

The Act and the Regulations provide for some exemptions from the need to disclose commercially sensitive information and in cases where applicants consider that specific information is exempt from the requirements of the Act or the Regulations, the justification for their position should be provided to the Local Planning Authority (LPA).

Other Services we offer

Please email planning@caerphilly.gov.uk to request any of the services below: 

Service Fee

Providing the planning history of a site:

Householder (involving no more than one dwelling)

Other Development

£58 (inclusive of VAT)


£145 (inclusive of VAT)

Advising whether a particular development has had its permitted development rights removed by condition

£58 (inclusive of VAT)

Advice on whether conditions have been discharged:

Householder (involving no more than one dwelling)

Other Development



£58 (inclusive of VAT)

 

£145 (inclusive of VAT)

Query as to whether a development requires planning permission or whether development is lawful

If you are unsure whether your project would need permission or if it is Lawful. We recommend that you submit an application for a Certificate of Lawfulness

Query as to whether a childminding business is acceptable at a residential property.

Free informal verbal advice given based on the information submitted as part of the Child Minding Questionnaire Form


Please send your enquiry with any relevant documents and fee by post to:

Head of Regeneration and Planning 
Caerphilly County Borough Council
Tredomen House
Tredomen Park 
Ystrad Mynach  
CF82 7WF 

or email planning@caerphilly.gov.uk

Note: All fees are non-refundable, and are in addition to the normal planning applications fees. Multiple requests will be charged individually. If the fee is not paid within 15 works days after a reminder, no response will be given.

Please note: If you are carrying out a scheme that requires street naming, we would encourage you to base any names on historic names for the area where the development is taking place.

The Royal Commission on the Ancient and Historical Monuments of Wales has launched a new web service which aims to preserve and highlight the importance of the historic place names of Wales, and can be found at the following link: https://historicplacenames.rcahmw.gov.uk.

Contact us